Send clients your customized onboarding form. Their answers build a branded Headshot Prep Hub with everything participants need: signup, wardrobe guidance, location details, and photo delivery — all with the tools you already trust.
Customize your onboarding form and send it to your client. Their answers auto-populate the participant Headshot Prep Hub: the logo, shoot dates, location, wardrobe guidance, and delivery expectations.
Add a link to the signup or scheduling tool you already use. Participants book right from the hub through your preferred system with customizable messaging along the way.
Your client sends every headshot participant one mobile-friendly URL. They follow the guidance and open your tools when needed. No HeadshotFlow account required.
Onboard clients in minutes, spend less time answering repetitive questions, and deliver an organized, professional client experience.
See a sample dashboardAnswer one onboarding form, then share one reliable link instead of juggling scattered emails, documents, and signup forms.
See a sample onboarding formKnow where to go, what to wear, how to prepare, and what happens after the session, all from one link with no account needed.
See a sample Headshot Prep HubOpen with a message from you or your client that explains the purpose of the headshots and how the images will be used.
Share the headshot station location, arrival timing, and exactly what to expect once participants are onsite.
Send participants straight to the signup and scheduling tools you already use, with no extra logins or scattered links.
Custom wardrobe recommendation visuals, including sample dress codes and your preferred wardrobe color palette.
Practical guidance on rest, grooming, makeup, and glasses so everyone arrives camera-ready and confident.
Set expectations upfront regarding the headshot selection, retouching, and delivery process.
HeadshotFlow doesn't replace your workflow. It onboards your client, then gives their headshot participants a better way to move through it.Create a free job
No per-participant fees. No software migration.
For trying HeadshotFlow or managing one current client project.
For photographers who want to archive and duplicate jobs.
HeadshotFlow grew out of a working studio's process for corporate and event headshots: collect the right details once, turn them into clear participant guidance, and keep everyone prepared.
Customize the onboarding form templates for each job type, Team Headshots vs Event Headshots, then send your client the link. Their answers — company logo, shoot dates, location details, wardrobe and preparation notes — automatically populate the Headshot Prep Hub. Review and edit everything before sharing with participants.
One active job represents one current client headshot project at a time. Archiving is not available on the Free plan.
No. Only the photographer needs a HeadshotFlow account. Your client can complete onboarding, and their headshot participants can open the branded Headshot Prep Hub, sign up, and complete every step — all without creating an account.
Yes. Your client's onboarding answers, logo, and company-specific details give every headshot participant a consistent, branded experience.
Free accounts keep one active job at a time — finish a job, delete it, and start the next. Pro accounts can archive completed jobs so you can reference past projects without cluttering your dashboard.
No. HeadshotFlow handles any number of headshot participants per job, so it works for teams and events of any size.
Yes. Cancel your Pro subscription whenever you like and your account reverts to the Free plan (one active job, no archiving). As part of the downgrade, all active and archived jobs are permanently deleted.
Still have questions? Email us at support@headshotflow.com
Onboard your client with one form and give them one simple, branded process to share with the whole team — so participants know where to schedule, what to wear, where to go, and what to expect before and after headshot day.
Create your first job free